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How to involve SMEs and business reps in a data migration project

by Scott Priest, Managing Editor

November 4, 2011

Any SAP project is a complex, time-consuming initiative. Data migration projects are no exception. They involve using members of both the business and IT, ensuring that technical features can match up with business requirements, all without disrupting the business.

In his SAP Professional Journal article, "Develop Roles and Responsibilities Specific to a Data Migration Project," Infosys lead consultant Rama Chemudupati explains his specific experiences on a recent data migration project. He outlines the different roles they used to meet the business' needs, and how they were able to reduce the number of players in the project without overburdening resources.

Part of his article details the involvement of subject matter experts and business reps in the project. Below is an excerpt from the article, outlining their involvement as well as the time required from them at different stages.

What Precisely Their Role Is

There are seven key aspects to the SME or business rep role:

  • Understand the data coming from the legacy system
  • Be able to validate extract file data (validate the content)
  • Understand mapping logic for transforming legacy data into SAP data
  • Understand defaults applied by business rules for SAP fields
  • Participate in documenting migration process steps (focusing on legacy business processes)
  • Log and help resolve identified issues. Resolution of issues is an excellent source of training.
  • Add additional support to a project. In specific areas in which your SMEs lack a depth of knowledge for the validation effort, other SMEs from the business track can help.

How Much Time They Need to Spend to Support the Migration

Table 5 highlights the various stages in which the business reps and SMEs need to be involved as well as the tasks they should be performing and the duration for those tasks.

Table 5 Stages in which business reps and SMEs should be involved

For the complete article, SAP Professional Journal subscribers can go here. For more information about SAP Professional Journal, go here.

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